Block Registration Scheme
The Block Registration Scheme (BRS) was implemented in 2011 to provide BG registered clubs with an extended insurance policy covering transient, non-BG members taking part in gymnastics classes, sessions and programmes carried out in a BG recognised environment. BRS is perfect for short-term participation such as holiday clubs, term programmes and activities that sit outside of traditional BG membership activities.
What does the scheme mean for clubs?
Through this scheme clubs may run gymnastic sessions for participants that do not fit into the traditional membership model as it enables the club to purchase public liability insurance to protect against claims of negligence and, furthermore, the scheme also provides limited personal accident insurance to the individual participant. For details of the cover and exclusions please click here.
The scheme covers all gymnastic activities and programmes, including supervising children on trips whilst taking part in a gymnastic holiday club.
The main benefit to clubs is that, as the participants will change throughout the year, BRS eliminates the need to supply details of individual participants to British Gymnastics. It is crucial however that clubs keep accurate records of participants attending sessions as they may need to be produced as evidence of attendance at the request of British Gymnastics or their insurers.
British Gymnastics registered Clubs and Coaches participating in BRS can be confident that all their gymnastic activities are covered by public liability insurance in the event that a participant brings a claim for negligence against them.
How does this scheme differ from the traditional membership model?
Firstly participants who are insured through the BRS are NOT members of British Gymnastics and are not able to enjoy the benefits of membership, with the exception of limited personal accident insurance (for full details of the cover please click here). If gymnasts covered under this scheme wish to participate in regular sessions for the year, enter any competitions (including club to club) or festivals, or regularly participate for more than 1 hour per week they will need to be a Bronze member. If you need any further information our Membership Services team will be happy to help. They can be contacted on 0845 129 7129 ext. 2395.
How to apply for the Block Registration Scheme
Following on from the success of the programme and the feedback we received, a change to the scheme is that, from October 1st 2012, places will be booked on an annual basis rather than a weekly basis. This is to better enable clubs to plan the year’s activities in the knowledge that the insurance cover is in place, giving clubs much greater flexibility to implement and change programmes, plan holiday clubs, term programmes and new activities and should ensure clubs can capitalise on the Olympic legacy and create additional capacity.
For the 2012/13 membership year, BRS will be charged at £10 per place for the year – to clarify this you are covering a place rather than an individual, so that each ‘place’ may be used by multiple participants during the year. For example, if you booked 20 BRS places for the year, you could have 20 different participants each term, plus 20 participants for each holiday club, and you would still only pay for 20 places. This is why BRS is so cost-effective and flexible for transient activities.
Clubs wishing to book BRS for 2012/2013 membership year should complete the BRS application form via GymNet before October 1st 2012. The application process is as follows:
1) Club completes and submits application form to BG via GymNet
2) BG approves the application (If the application is declined BG will contact the club to discuss the reasons; for example incomplete form)
3) BG adds the BRS charge to the club shopping basket on GymNet with the status of ‘conditional’, which means payment pending. An e-mail is sent to the club to confirm charge is ready for payment.
4) Upon receipt of payment the status of the charge will change to ‘current’ at which time insurance cover will commence. Please note where payment is declined by your bank, the activity(ies) will not be covered by the insurance until such time as the amount due is paid.
Conditions of the Block Registration Scheme
Clubs must keep registers of all participants insured under the BRS by maintaining accurate and up-to-date records of the number of sessions attended by each participant throughout the course of the insurance period (duration of course, sessions or programme). Details to include participants’ name, address, date of birth and the date of session(s) attended. British Gymnastics and our insurers reserve the right to view these records at any time. At the end of the insured period the club forwards to British Gymnastics the number of block registration places actually used, British Gymnastics will then adjust the amount owed, and reimburse clubs who may have overpaid, by way of a credit against the next batch of places to be purchased. In the event that a club purchases too few places the amount underpaid becomes due immediately and further places may not be purchased until the outstanding balance has been cleared. All classes are to be run by appropriately qualified coaches and must adhere to British Gymnastics policies, including the BG Health, Safety and Welfare Policy, and BG Safeguarding Children Policy. Relevant policies can be viewed by visiting the membership document downloads section on our website
What doesn’t the Block Registration Scheme cover?
The scheme does not cover unsupervised gymnastic activities or activities not designated as BG recognised activities.
It does not cover gymnasts who are regularly participating for more than 1 hour per week.
It does not cover participants that are not yet in full-time education (pre-school).
It does not cover anybody over the age of 80.