UK & Overseas Travel

If you’re planning a UK Overnight or Overseas trip to an event, training camp or competition with gymnasts from your Club, it is essential that you get all your documentation in order well in advance of your trip.

Below are two downloads - one for Overseas Trips and one for UK Overnight Trips.  The appropriate form needs to be completed in full and sent to British Gymnastics at least four weeks prior to travel so we can get your trip approved by British Gymnastics and endorsed by our insurers. Failure to inform British Gymnastics of any overnight stays may invalidate your insurance. 

For any trip involving an overnight stay, it is essential that:

  • All Designated Officers (Coaches and Child Protection) have current British Gymnastics membership for the duration of the trip. This includes a current DBS and safeguarding certificate. 
  • If your party includes Gymnasts under the age of 18 you must ensure that there is a designated trained person responsible for child protection on the trip
  • If your trip is Overseas please remember that your British Gymnastics Insurance IS NOT travel insurance - It will not cover you for incidents such as repatriation, hospital stays, treatment and medication, lost luggage or delays.  Therefore, you must ensure that every member of your party has appropriate travel insurance in place. These details will need to be completed on the form.
  • It will take us 5-10 days to process your travel request; when it’s approved you’ll receive a letter from us confirming that your trip has been approved by British Gymnastics


If you have any questions please contact us on 0345 129 7129 ext. 2395 and we’ll guide you through how to complete the forms.

Document Downloads

pdf Health, Safety and Welfare Policy (1.18 MB)

document Overseas Travel Application (413 KB)

document UK Overnight Travel Application (398 KB)

Useful Links

British Gymnastics/W Denis Insurance Centre: This is the place you will find all information regarding what your British Gymnastics membership covers. The site is updated by our insurance providers W Denis.

British Embassies and Consulates: Here you will find a list, with links, to embassies and consulates around the World.

European Health Insurance Card (EHIC):An EHIC lets you get state healthcare in other EEA countries and Switzerland at a reduced cost or sometimes for free. If you’re travelling within the EEA and Switzerland we recommend every member of your party has their EHIC with them.

Do I need a DBS? Here you will find an eligibility flowchart if you are unsure whether or not you need to apply for a DBS as a judge, volunteer or chaperone.

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