DBS - British Gymnastics

Club Membership

  
       Incident Reporting
What accidents need to be reported to British Gymnastics?
Following the introduction of the British Gymnastics Health and Safety Management System, we have noticed a marked increase in the number of accidents being reported to British Gymnastics.

Although we require clubs to report all accidents where first aid have been provided, we can provide the following clarification:
•Minor or repetitive injuries that arise out of doing gymnastics are not accidents and unless they result in a hospital visit, they do not need to be report to British Gymnastics even if first aid is administered e.g. strained muscles where ice is administered.

•Although clubs should keep a record* when a plaster is administered, it id not necessary to report such minor injuries to British Gymnastics unless there is a reasonable belief that the circumstances of the injury could give rise to a claim

*Clubs need to maintain a record e.g. in an accident book. These records must be kept for a minimum of three years (or three years after the injured person reaches 18 if they are a child).

How do I report an accident to British Gymnastics?
To report an incident, anyone with club secretary access to the club will be required to log in to GymNet and go to the club management tab. There is an incident report tab in here with all the details that are required to be completed.

When submitting the report, please ensure that the coach present is linked through their own GymNet as ‘Coach’ otherwise our system will not allow them to be added to the report.

Helpful Hints
•The time of incident is not a 24hr clock but does require two digits. For example, 08.30pm.
•In the free text boxes, please try to use letter and number characters and not symbols.
•If the equipment involved in the incident is not in the listed in the ‘Equipment being used’, please choose the closest fit and then add into the additional text box field.
•Once an incident report has been submitted, it cannot be changed. If you have missed any information off, please just email in to [email protected].
Do we need to report an injury sustained by a gymnast under RIDDOR?
The majority of injuries to gymnasts would ordinarily not be reportable under RIDDOR. It is accepted that during the participation of organised sport, there is a risk that sporting injuries may occur that are not connected with how clubs manage the risks from the related activities.

The acid test for when accidents and/or injuries become reportable is whether the accident was caused by the condition, design, or maintenance of the premises or equipment, or because of inadequate arrangements for supervision of an activity.

Examples of RIDDOR Reportable and non-reportable accidents:
Reportable
•The condition of the premises or sports equipment was a factor in the incident, e.g. A gymnast falls, and fractures an arm because a member of staff has assembled the equipment incorrectly;
or
•A coach asks a class of gymnasts to use a piece of equipment which has not been previously inspected. The piece of equipment falls and hurts a number of the gymnasts resulting in a number of injuries

Non-Reportable
•A gymnast breaks an ankle after landing awkwardly from a pommel horse performing a routine they have conducted many times before. Supervision was in place and all equipment set up correctly with maintenance records and checks in place. Unfortunately, a sporting injury.

For the avoidance of doubt, it is recommended that if any club is unsure whether an injury should be reported they should contact our Health and Safety advice service, Agility tel: 01527 571612 or email: [email protected] for further assistance. Further information and forms can be found in the Health and Safety Management System in GymNet. Additional information on RIDDOR is available on the HSE website at http://www.hse.gov.uk/riddor
How should I approach an incident investigation?
A six-step, structured approach to incident investigation helps to ensure that all the causes are uncovered and appropriate remedial action taken.

Step 1 - Immediate action

In the event of a serious incident, immediate action may include:
•Making the area safe

•Preserving the scene

•Notifying relevant parties e.g. HSE, Agility, British Gymnastics

•Collecting perishable evidence, e.g. CCTV tapes, samples.

Step 2 - Plan the investigation
Planning ensures that the investigation is systematic and complete. Consider:

•What resources are required?

•Who will be involved?

•How long will the investigation take?

For severe or complex incidents, an investigation team will be more effective than a single investigator.

Step 3 - Data collection
Information about the incident is available from numerous sources, not only people involved or witnesses to the event, but also from equipment, documents and the scene of the incident.

Step 4 - Data analysis
Typically, an incident is not just a single event, but a chain of events. The sequence of events needs to be understood before identifying the root and underlying causes for the accident as well as the direct, more obvious causes. Although the action or errors of one person may be the direct cause, the root/underlying causes are usually traced back to the environment and management approach in respect of people, resources and finance and health and safety.

Step 5 - Corrective actions
It is important that the remedial actions deal with both the direct causes (often a quicker fix) and the root and underlying causes. It is important not to miss an opportunity to reduce the risk of recurrence of this or a similar type of incident with a common root cause.

Step 6 - Reporting
The investigation is concluded when all actions have been completed and the findings have been communicated to relevant people so that lessons can be shared. This can be achieved by providing information at relevant meetings and developing scenarios to use in presentations and training for club staff and volunteers. If you have learned something that might be relevant to a wider gymnastics audience, please also share this with the health and safety team at British Gymnastics by emailing: [email protected].

Risk Assessment
Why do I need to carry out a risk assessment?
A risk assessment is a careful examination of anything in your club.

It is a legal requirement to complete risk assessments under the Management of Health and Safety at Work Regulations 1999.

If you do have five or more employees, you must document your risk assessments.

You must carry out a risk assessment to identify the hazards in your workplace. It is important to look at what steps you can take to reduce the level of risk to a ‘reasonably practicable level’.

Temperatures in the Gym
When should we stop or restrict gymnastics activities due to high temperatures for safety reasons?
Health and Safety legislation does not enforce a specific maximum temperature although the Workplace (Health, Safety and Welfare) Regulations 1992 says that your employer must maintain a reasonable temperature where you work. There is a minimum temperature of 16°C (or 13°C if the work involves considerable physical activity).

It is important to adopt a risk-based approach when deciding whether training should be stopped or modified during periods of hot weather. When deciding if it’s safe to continue, you need to reduce the likelihood of a heat-related injury like heat stroke, exhaustion and heat syncope (fainting).

A dynamic risk assessment would be best suited in this instance because of the variations in temperature and humidity. Coaches are best placed to do this as they have the appropriate experience, and knowledge to assess the activity.

Consider the following when making the assessment:

•Can the athlete complete the task without physically overexerting themselves due to the heat and humidity?
•Can the activity be modified so it is a less strenuous one?
•Is there an ample amount of water available?
•Can the session be postponed or rearranged to avoid the hottest part of the day (11:30 – 13:30)?
•Can coaches recognize the symptoms in someone with the early stages of a heat illness?
•Is there someone present who will know how to provide first aid to someone with a heat illness?
•Are there sufficient staff to assist if required?

If considering the above, you have decided the event/task is safe to go ahead, so you should consider using the below heat index table to help you decide what control measures need to be in place for the event/task to run safely. The heat index is the temperature that a person feels on the skin. You will need a THERMO-HYGROMETER, which displays the current temperature and relative humidity to measure this.

It is important that the heat index is checked throughout the day to ensure that the correct Recommended Minimum Actions are in place.

Thermo hygrometer Zone 1 If we take the temperature from THERMO-HYGROMETER and cross reference on the table the heat index is 29°C
Recommended Minimum Actions
Caution Zone 1
Thermo hygrometer Zone 2 If we take the temperature from THERMO-HYGROMETER and cross reference on the table the heat index is 36°C
Recommended Minimum Actions
Extreme Caution Zone 2
Recommended Minimum Actions
Caution: Zone 1
Heat Index
Under 32°C
Provide ample amounts of water. This means water should always be available and athletes should take in as much water as they desire
Optional water breaks every 30 minutes for 10 minutes duration
Ice-down towels for cooling
Watch/monitor athletes carefully for necessary action
Extreme: Caution Zone 2
Heat Index 32°C to 41°C 
All sports
Provide ample amounts of water. This means water should always be available and athletes should take in as much water as they desire
Mandatory water breaks every 30 minutes for 10 minutes duration
Ice-down towels for cooling
Watch/monitor athletes carefully for necessary action
Reduce time of outside activity
Consider postponing practice to later in the day
Re-check temperature and humidity every 30 minutes to monitor for increased Heat Index
Danger: Zone 3
Heat Index 41°C to 54°C 
All sports
Provide ample amounts of water. This means water should always be available and athletes should take in as much water as they desire
Mandatory water breaks every 30 minutes for 10 minutes duration
Ice-down towels for cooling
Watch/monitor athletes carefully for necessary action
Alter uniform by removing items if possible
Reduce time of outside activity as well as indoor activity if air conditioning unavailable
Postpone practice to later in day if possible
If necessary for safety, suspend activity
Re-check temperature and humidity every 30 minutes to monitor for increased Heat Index
Extreme Danger: Zone 4
Heat Index 
above 54°C
Stop all outside activity in practice and/or play and stop all inside activity if air conditioning is unavailable

 

What is the minimum temperature for the gym?
There is a minimum temperature of 16°C (or 13°C if the work involves considerable physical activity).

However, during periods of hot and cold weather, you must adopt a risk-based approach when deciding whether training should be stopped or modified.

Please note: When completing a risk assessment, it is best you complete it with the use of a digital thermometer e.g. a Thermo-Hygrometer which displays the current temperature.

Fire Safety
Who should be responsible for fire safety at my club?
As a business owner you have certain legal responsibilities. This includes conducting regular fire risk assessments, having an up-to-date emergency plan and fire alarm testing. Current legislation requires someone in the business to take on the role of the ‘responsible person’. As an employer, this is usually you.

It is important to check your hire agreement and lease to see who is responsible. If you are in doubt, please contact agility who can help you find the solution.
  
       Equipment
How often should I complete equipment checks?
As an employer you are legally required to ensure a good healthy and safe standard is maintained in your equipment. A visual pre-start check should be completed every morning by an experienced coach to ensure there is no damages or issues with the equipment.

On a weekly basis you should complete a documented visual check on all of your gymnastics equipment, including those that are fixed and adjustable. This should be completed by your coaches and should highlight any defects or issues with the equipment. If a defect is identified it should be determined immediately what course of action is required.

Paperwork and Responsibilities
Do we have the right health and safety paperwork?
Health and Safety can seem like a bureaucratic nightmare at times. However, it is important to understand that all the paperwork required has a purpose and is often a legal requirement.

There are many different types of gymnastics clubs with a variety of management structures, using facilities that are hired, occupied under a lease agreement or in some cases privately owned. The extent of a club’s statutory duty depends on the level of control it has over its premises and the type of facilities provided.

All clubs and organisations must have a health and safety welfare policy and agreed procedures covering the risks associated with the club/organisation’s activities. If your club/organisation has its own building, the company will also be responsible for the health and safety of the premises. If the club hires or leases the facility from another (e.g. Local Authorities, Leisure Centres) the club should confirm that they have procedures and assessments related to the premises.

The typical health and safety documents that would be required by a Gymnastics Club, include.
• Health, Safety and Welfare Policies
• Liability Insurance (provided through BG registration)
• Fire Risk Assessment
• First Aid Needs Assessment
• Asbestos Management Plan (If your club owns its premises and it was built before 2000)
• Accident Investigation Book
• Risk Assessments (Premises, Young Persons, New and Expectant Mothers, Chemical)
• Health and Safety Inspection Forms (Premises, Equipment)

This documentation is not only important in ensuring effective health and safety management at your club, but could become invaluable in defending claims or satisfying local authority inspections. The Health and Safety Management System, that includes templates for many of the above documents, and details of our health and safety helpline (Agility), is available on GymNet.
What health and safety responsibilities do we have for volunteers?
Many gymnastics clubs rely on volunteers to support a range of club activities including coaching and helping to set up and put away equipment. Although the legal health and safety obligations that clubs have towards their volunteers are not as straightforward as they are for their employees; clubs still have a duty to safeguard their volunteers. It is good practice, where relevant, to adopt similar rules and procedures for both employees and volunteers.

New volunteers should also receive a health and safety induction. Depending on how much or how little the volunteer may be helping, it may not be necessary to go through the full induction you would provide new staff members, but rather focus on the specific tasks the volunteer will be undertaking and the hazards and controls associated with these tasks and where their responsibilities lie. The actions you have taken need to be documented in your risk assessment.

Volunteers should be made to feel appreciated but reminded how important it is to follow the club’s health and safety policies and procedures. Clubs should document what tasks volunteers are undertaking, what instructions they have been given and what supervision is in place. Where possible, ask volunteers to sign to confirm they have received and understood the information provided.

Failure to supply volunteers with relevant health and safety information and keep a record of your actions could be problematic for a club if a volunteer was involved in an accident. For example, if a young person volunteering for your club was left unsupervised to set up equipment and in doing so, failed to secure it correctly and he or she sustained an injury in the process or another person who uses the equipment is injured, the club could be held liable by a court for failing to provide appropriate instruction, supervision and training to the young volunteer on the safe use of the equipment.

Club Registration:
Whether you are a brand new gymnastics club or you have been active for some time, your annual Club Registration brings you all of the benefits of BG membership in one easy payment. In addition to access to a range of advice and support covering best practice in development, education, safeguarding and access to competition and festival structures, registration also provides the club, its officers, employees and volunteers with liability insurance cover for their activities should they be faced with legal claims as a result of their actions or decisions. In addition BG represents the sport and its clubs with government agencies and international federations.

Club Registration Fee
The fee for registering your club with British Gymnastics starts from only £75. It is calculated on the number of members you had in the previous year and when registering through GymNET the fee should be automatically calculate for you. If you are a new club please contact Customer Support on 0345 129 7129 (Calls to an 0345 number are charged at a standard rate (calls from mobile phones may vary). Calls may be recorded for training and monitoring purposes).

Club Officers:
For your registration to be processed, each club needs to have in place a Club Secretary and a Club Welfare Officer who will require membership to BG.

Membership TypeDescriptionAbout you


2018/2019
Fees

*Committee members, directors and trustees acting in an overseeing capacity and not involved in day to day activities, do not require individual memberships as they are covered under the club's liability insurance.
Club Officer Ideal for the club secretary The user would choose Club Official £19
Club Administrator Ideal for a general administrator The user would need to select Club Official £19
Welfare Officer Ideal for the club welfare officer The user would choose Welfare Officer £19

Membership Price Increase for 2019/2020
We've made some changes to the price of individual membership from the 2019-20 year. Increasing our prices by any amount isn't a decision we take lightly, however for the last seven years, when our prices have remained the same, the cost of supporting and growing the community has increased. Many of these costs are out of our control, including rising insurance costs and the impact of inflation over the past seven years. Therefore, to enable us to continually strive to provide the best support, products and services, the price of individual membership will increase by £2 per member.

Once you have completed our membership process online, we will send you a confirmation email. This will also contain a link to a download a digital membership card which you can download if you like. We will also send a British Gymnastics Member Pack which will be posted to the address you gave us when you created your membership. Your pack contains a physical membership card as well as your membership booklet and membership gift. Please allow 6-8 weeks for delivery.

To register your club with BG, please click here.

ppl header logo text

In almost all cases, if you play  music in your gymnastics club you will require a PPL licence as well as a PRS for Music licence.  This could be playing music from a radio station, using music for training from CDs or if you have a TV in your viewing area or gym — 

Previously the two licences were separate but there is now a joint licence that covers both requirements for the playing of recorded music within amateur sports clubs.

British Gymnastics holds an annual Dubbing Licence, that all clubs are included in,  which covers the replication of music only.  Put simply that is the transferring of a music track from one medium to another i.e. taking a track from a cd and putting into the online entry system or usb drive to enable the track to be used.  This only really relates to the use of music at competitions, and the competition organiser will cover the playing of the music at competitions (which also requires a PPL/PRS licence), usually as part of the venue agreement.

The Dubbing Licence DOES NOT cover the playing of the track during training or performance or at your club. The actual playing of music should be covered by a separate PPL/PRS licence of the venue that is playing it, be that a club, leisure centre or school. 

For more information on licence requirements for your club please visit the PPL/PRS website by clicking here

Use of previously prohibited tracks

There have been some changes to what you can and can’t use.  the To check if a specific track is permitted please use the following link to the PPL UK website by clicking here.

If a specific track is not included within the listed tracks the club/team would have to apply directly to Walt Disney, Andrew Lloyd Webber or Cirque du Soleil to gain permission to use the track, however there is likely to be a cost involved.

To help clarify the PPL and PRS licensing we have compiled a selection of Frequently Asked Questions below:

FAQ

  1. What is PPL/PRS?
  2. Do I need a licence?
  3. We use music for our routine, do I need a licence?
  4. What is the definition of 'playing recorded music in public'?
  5. What clubs are eligible for the new joint license?
  6. How much will it cost?
  7. More information

1. What is PPL/PRS?

PPL collects and distributes fees for the use of recorded music on behalf of record companies and performers. PRS for Music collects and distributes fees for the use of musical compositions (including lyrics) on behalf of songwriters, composers and music publishers.

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2. Do I need a licence?

In almost all cases, if you use recorded music in your gymnastics club such as playing a radio station, CDs or TV — you will require a PPL licence as well as a PRS for Music licence.

Gymnastic clubs using recorded music e.g. CDs, MP3s, radio or TV, will now require a PPL licence as well as a PRS for Music licence. PPL and PRS for Music are working together to offer a joint licence, available through PPL, as a simple solution to amateur sports clubs’ music licensing requirements. 

PRS for Music previously licensed clubs when using its licence for members’ clubs (Tariff JMC), but has introduced a new joint licence with PPL specifically created for clubs (Tariff AMS). The new joint licence is easier to administer with a new licence fee structure that we expect will also reduce the PRS for Music fees paid by many clubs.

Please note that a PPL licence is not required if an amateur sports club only features live bands, or in the unlikely event that the recorded music played is not controlled by PPL. A PRS for Music licence is not required in the unlikely event that the gymnastics club only plays music, either recorded or live, which is not controlled by PRS for Music. 

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3. We use music for our routines, do I need a licence?

Yes.  If you play any music in your club for training routines you will need a licence, whether that is for competitions or displays and festivals.

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4. What is the definition of 'playing recorded music in public'?

A PPL licence is required when recorded music, including radio and TV, is played in public. There is no statutory definition of 'playing in public' (also sometimes referred to as 'public performance') but the UK courts have given guidance on its meaning and ruled that it is any playing of music outside of a domestic setting – so, for example, playing recorded music at a workplace, public event or in the course of any business activities is considered to be 'playing in public'. In contrast, any recorded music being played as part of domestic home life or when there is an audience entirely comprised of friends and/or family (such as at a private family party) does not require a PPL licence. 

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5. What clubs are eligible for the new joint license?

The new joint licence applies to all registered Community Amateur Sports Clubs (CASCs) and those clubs that are otherwise eligible under HMRC guidance which currently includes the following:

1) are non-profit making, i.e. any surplus income is re-invested into the club;

2) are open to the whole community, i.e. anyone can join irrespective of age, race, religion and gender;

3) the amateur sports club fees must not represent a significant obstacle to membership, i.e. the annual fee or joining fee should not mean that some people cannot afford to join; and

4) provide access to an eligible sport (as listed in the tariff appendix).

Further details can be found here

To apply for a licence click here

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6. How much will it cost?

PL licence fees are calculated as follows:

Background Music

  • For gymnastic clubs without a social area or with up to 75 members: £37.50 per annum (subject to annual adjustment for inflation)
  • For every additional 25 members £12.50 to a maximum fee of £250 per annum

Specially Featured Entertainment (Discos, DJ events, etc)

  • Unlimited events per annum; £18.56 per 25 members
  • One off events; £1.13 per 25 persons capacity

PRS for Music licence fees will be calculated as follows: (subject to a minimum fee of £43.50 or £15 for one-off events)

Background Music

  • For gymnastic clubs without a social area or with up to 75 members: £37.50 per annum (subject to annual adjustment for inflation)
  • For every additional 25 members £12.50 to a maximum fee of £250 per annum

Featured Music (Live Music, Discos, DJ Events, Karaoke, etc)

  • Unlimited events per annum; £18.56 per 25 members
  • One off events; £1.13 per 25 persons capacity

Other uses of music may attract additional fees.  The full details of the PPL and PRS for Music joint licence for amateur sports clubs can be found at www.ppluk.com/asc. For sites that use a jukebox, the PRS for Music fee will be incorporated in their background music fees as part of the new joint licence. PPL will continue to licence this usage through the jukebox operator or directly where applicable.

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7. More Information

PPL and PRS for Music’s joint licence for amateur sports clubs. If you have any queries that are not covered in the FAQs, please click here or call PPL on 020 7534 1100 or email [email protected] 

PPL - www.ppluk.com/asc 

PRS for Music - www.prsformusic.com/amateursportsclubs 

To apply for a licence click here. 

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Welcome
We are here to help, support and advise you at every stage of your membership, whether you are just getting started or are already involved in this exciting sport.

Membership is vital in ensuring that British Gymnastics can continue to help and support you as a valued member and also positively contribute to the growth of the sport.  Interest in the sport has never been stronger and we are fully committed to helping everyone achieve their full potential.

We are a membership organisation – you are the lifeblood of the sport and we recognise that the gymnastics community continues to develop, grow and be successful through the contribution that you make. If you are excited about the possibilities of gymnastics, we can offer you the opportunity to be part of a large and growing community that shares your excitement.

Our pledge to you is that we will work with you to help you achieve your ambitions in gymnastics, whatever they are. In particular, we will:

respond constructively to your queries and requests
keep communications clear and precise
treat you with courtesy, fairness and respect

For more information about British Gymnastics membership and benefits, please contact Customer Support on 0345 129 7129 (Calls to an 0345 number are charged at a standard rate (calls from mobile phones may vary). Calls may be recorded for training and monitoring purposes), or email [email protected].

To register your club with BG, please click here

Club Membership Benefits
British Gymnastics is here to help – we support great clubs.
We are committed to working with clubs to ensure that all involved in the sport can realise their potential and demonstrate a high level of professionalism. Registration with BG provides much more than insurance, you will also have access to a wide range of support services.

Membership fees enable British Gymnastics to be able to deliver valuable, worthwhile membership benefits to you and your gymnasts. Being part of the British Gymnastics community gives you access to: 

Club Registration Fees
The fee for registering your club with British Gymnastics starts from only £100.  It is calculated on the number of members you had in the previous year and when registering through GymNET the fee should be automatically calculate for you.

If you are a new club please contact Customer Support on 0345 129 7129 before you pay the fee. (Calls to an 0345 number are charged at a standard rate (calls from mobile phones may vary). Calls may be recorded for training and monitoring purposes).

Our Commitment To You
We are committed to supporting you in your success. Our key objectives are to:

Assist and encourage all those interested in the sport
Share and develop best practice
Encourage environments that are safe and fun for all
Provide effective club support and development
Provide access to professional advice and support
Provide opportunities to perform and compete
Promote our sport and inform the community
Attract funding for key plans and initiatives

Club Registration
Whether you are a brand new gymnastics club or you have been active for some time, your annual Club Registration brings you all of the benefits of BG membership in one easy payment. In addition to access to a range of advice and support covering best practice in development, education, safeguarding and access to competition and festival structures, registration also provides the club, its officers, employees and volunteers with liability insurance cover for their activities should they be faced with legal claims as a result of their actions or decisions.  In addition BG represents the sport and its clubs with government agencies and international federations.

For your registration to be processed, each club needs to have in place a Club Secretary and a Club Welfare Officer who will require membership to BG. The fees payable, as of 1st Sep, are as follows:

Membership TypeDescriptionAbout you2019/2020 Fees
*Committee members, directors and trustees acting in an overseeing capacity and not involved in day to day activities, do not require individual memberships as they are covered under the club's liability insurance.
Club Officer Ideal for the club secretary The user would choose Club Official £19
Club Administrator Ideal for a general administrator The user would need to select Club Official £19
Welfare Officer Ideal for the club welfare officer The user would choose Welfare Officer £19


The Club Officers will receive all of the benefits associated with Bronze membership.

Once we have received and processed your Registration Fee you will receive a Club Membership Pack containing your official British Gymnastics membership certificate and insurance documentation, plus a range of BG information to help and assist you.

To register your club with BG, please click here

To view our Membership Rules please click here

Frequently Asked Questions

Why is there a club registration fee?
In addition to access to a range of advice and support covering best practice in development, education, safeguarding and access to competition and festival structures, registration also provides the club, its officers, employees and volunteers with liability insurance cover for their activities should they be faced with legal claims as a result of their actions or decisions. In addition BG represents the sport and its clubs with government agencies and international federations.
What does a club have to pay to register with BG?
The club registration fee will depend on how many members you have in your club. The fees start at £100.
What is BG doing to assist clubs at a local level?
BG development teams offer support to clubs and their workforce and assist in providing opportunities to participate in competitions, festivals and displays. They can link clubs to a range of partners, advise on access to funding and provide guidance on club development, GymMark accreditation and facility planning and improvement.
What is the club registration process?
There are 3 stages in the club registration process:
1. You register your basic details including nominated club officers and gymnasts (minimum of 10)
2. The funds for the above are received and processed by Customer Support
3. You have your registration confirmed in writing and your Employer Liability and Registration Certificates are sent out with the club registration pack.
What types of membership can I offer new recreational members?
When a new gymnast attends your club, your insurance cover includes 2 'taster' sessions, enabling them to get a feel for what gymnastics has to offer without committing to full membership. They can then join as a Gymnast member for the rest of the membership year.
What payment methods are available to me for the club registration?
Payment for club registration can be made by debit/credit card via our secure online payment process, by BACS, by cheque and by invoice. Paying online provides immediate registration and membership, and uses the information already stored within Gymnet. Please note that we can only raise invoices against an official Purchase Order and that these are subject to 30 days payment terms.
What are recognised activities and environments?
Our insurance policy covers clubs, coaches, gymnasts and officers involved in delivering recognised activities in recognised environments. For a definition, please click here.

If you’re planning a UK Overnight or Overseas trip to an event, training camp or competition with gymnasts from your Club, it is essential that you get all your documentation in order well in advance of your trip.

If the competition is an FIG sanctioned event, gymnasts will need to apply for an FIG licence to be able to compete as well as completing the form below. 

The FIG licence can take up to 4 weeks to process so please apply in good time. If you require an FIG licence please contact [email protected] or 0345 129 7129 ext. 2535 (Calls to an 0345 number are charged at a standard rate (calls from mobile phones may vary). Calls may be recorded for training and monitoring purposes).

Below are two downloads - one for Overseas Trips and one for UK Overnight Trips.  The appropriate form needs to be completed in full and sent to British Gymnastics at least four weeks prior to travel so we can get your trip approved by British Gymnastics and endorsed by our insurers. Failure to inform British Gymnastics of any overnight stays may invalidate your insurance. 

For any trip involving an overnight stay, it is essential that:

  • All Designated Officers (Coaches and Child Protection) have current British Gymnastics membership for the duration of the trip. This includes a current DBS and safeguarding certificate. 
  • If your party includes Gymnasts under the age of 18 you must ensure that there is a designated trained person responsible for child protection on the trip
  • If your trip is Overseas please remember that your British Gymnastics Insurance IS NOT travel insurance - It will not cover you for incidents such as repatriation, hospital stays, treatment and medication, lost luggage or delays.  Therefore, you must ensure that every member of your party has appropriate travel insurance in place. These details will need to be completed on the form.
  • Please ensure your completed form is returned at least four weeks prior to your travel. When it’s approved you’ll receive a letter from us confirming that your trip has been approved by British Gymnastics

If you have any questions please contact us on 0345 129 7129 and we’ll guide you through how to complete the forms. (Calls to an 0345 number are charged at a standard rate (calls from mobile phones may vary). Calls may be recorded for training and monitoring purposes)

Document Downloads

pdf Health, Safety and Welfare Policy (1.18 MB)

document Overseas Travel Application (418 KB)

document UK Overnight Travel Application (446 KB)

Useful Links

British Gymnastics/W Denis Insurance Centre: This is the place you will find all information regarding what your British Gymnastics membership covers. The site is updated by our insurance providers W Denis.

British Embassies and Consulates: Here you will find a list, with links, to embassies and consulates around the World.

European Health Insurance Card (EHIC):An EHIC lets you get state healthcare in other EEA countries and Switzerland at a reduced cost or sometimes for free. If you’re travelling within the EEA and Switzerland we recommend every member of your party has their EHIC with them.

Do I need a DBS? Here you will find an eligibility flowchart if you are unsure whether or not you need to apply for a DBS as a judge, volunteer or chaperone.

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