Coaches, Teachers & Volunteers - British Gymnastics

Coaches, Teachers & Volunteers

CPD Thumbnail Original

Continuing professional development (CPD) is the maintenance and development of the knowledge and skills needed for you to perform effectively, safely and to a high standard in your role. It can boost your confidence, strengthen your professional credibility and help you become more creative in tackling new challenges. CPD activities can range from formal activities such as tutor-led courses or workshops to more informal approaches such as mentoring or self-directed eLearning and further reading.

We believe CPD is important in any gymnastics role, wherever you are in your career. There are some CPD obligations dependant on your role e.g. coach, instructor or welfare officer. In other instances, you should try to take accountability for the direction of and activities you engage in for your CPD.

We are always growing our CPD offer; look out for the different options available to you on the CPD course page. If you have any suggestions for CPD you think would be of benefit to any of our workforce please send your suggestions to


Instructing Gymnastics

Gymnastics features as an activity in many multi-skills sports programmes, after schools clubs and holiday camps. These allow children to sample gymnastics in a fun and safe environment whilst developing physically, socially and emotionally. Additionally, these activities can develop a passion for gymnastics which can lead more children to take part in long-term structured gymnastics programmes.

At the heart of these activity programmes are instructors. Instructors provide positive and safe experiences in an enthusiastic manner. Programmes and sessions delivered by instructors develop participants’ physical literacy, fundamental movement patterns and low-level gymnastics skills.

If you want to deliver low-level gymnastics-based physical activity, then instructing is for you.

Currently we offer the Gymnastics Activity Instructor course. It provides you with all the information you need to independently deliver low-level gymnastics based physical activity. For more information visit the course page.

Objective of Waiver:

A Coaching Waiver can be applied for by a club where they have a specific short term need to continue a particular gymnastics activity in the absence of a coach in that discipline or at the correct level. We understand that issues occur in clubs and you need our support to keep your classes running. This could be, for example, because a coach has left the club or has a short term illness or injury that is preventing them from coaching. The Coaching Waiver is not designed to cover long term situations, provide permanent cover to any coach or enable out-of-discipline competition entries.  If a long term issue occurs please contact Customer Support and we will assist you in achieving a more permanent solution.

All applications will be considered on an individual basis and decisions will be based on a number of factors including the British Gymnastics insurance policy requirements, health and safety considerations, the needs of the club and, most importantly, the safety of the participants. 

The outcome of an application will be notified to the club and, if successful, will provide specific detail about the length of time the waiver covers, plus any specific caveats, restrictions or instructions.

Please check the following criteria before applying for a coaching waiver:
Over 18 years of age
Hold current British Gymnastics membership
Has an approved DBS criminal records check
Current Safeguarding and Protecting Children certificate
Holds a level 1 Gymnastics certificate in coaching (or recognised equivalent qualification) for a minimum of 3 months.

If any of the coaches do not meet these pre-requisites the application will be automatically declined.

Please be aware that this is not a waiver for Safeguarding and Protecting Children award required by coaches. If you need an SPC Waiver, please click here to download the form

Please ensure that you allow a minimum of 5 working days for a waiver to approved.


Club Details

This form must be completed by the Club Secretary or the named Head Coach  



Name of Club Secretary/Head Coach

Extenuating Circumstances

The extenuating circumstances procedure is intended to support you if you are unfortunate enough to experience unforeseen, exceptional circumstances that prevent you from completing all obligations for your course or assessment. This procedure is applicable as soon as a learner enters the cancellation period, which is 30 days prior to the course start date.
Some examples of extenuating circumstances are acute illness, accidents or serious family problems. Everyday occurrences such as minor illness, social obligations and similar foreseen commitments such as holidays and competitions are not extenuating circumstances and therefore cannot be accepted under this process.

To submit an extenuating circumstances claim you will need to fully complete an Extenuating Circumstances and Course Transfer Application Form and send it to your Course Organiser by email.

Your Course Organiser will:

• Acknowledge receipt of the EC form within 10 working days

• Conduct an appropriate review of the evidence

• Write to you within 20 working days of the acknowledgement date, to inform you of the outcome


When do I need to submit my Extenuating Circumstances (EC) claim?

Extenuating circumstance claims must be submitted to your course organiser as soon as you are aware of the incident that will prevent you from attending the course/assessment or from submitting any evidence to your assessor.


My tutor/assessor knows about my extenuating circumstances.  Do I still need to submit the form?

Yes.  British Gymnastics will only consider claims that have been submitted by the learner on a fully completed Extenuating Circumstance form.


What happens if I don't fill in the form in full or don't provide documentary evidence?

Your claim may not be upheld if you fail to provide enough information or evidence for your claim to be considered. It is essential that you include all relevant course details on your form and submit supporting documentary or independent evidence with your claim.  You must also give a clear and concise explanation about how your circumstances impacted your attendance, which has led to your claim for extenuating circumstances.


What constitutes 'documentary evidence'?

The following are examples of documents that may be considered as evidence:

• Medical certificate

• Hospital/doctor’s letter

• Solicitor’s letter

Documentary evidence must be independently verifiable and therefore letters from family members or friends will not be accepted.  Where circumstances are of a nature that verifiable evidence is not available and your tutor/assessor is aware of your situation, they may provide a letter of support as evidence on your behalf.   


Where medical evidence is supplied it must include dates, time frame and a medical opinion about the likely effect of illness on your attendance.


What will happen if my EC claim is upheld?

If your claim for extenuating circumstances is upheld, one of the following outcomes will apply:


Course Attendance

You will either be granted a full refund, or your course organiser will offer you an opportunity to attend the next available course day(s). A refund is only possible if the first session/day has not yet started. If you opt for a course transfer you will have to attend the sessions in order, for example if your extenuating circumstances happened before session two, you will need to be transferred onto another course whereby you attend all sessions from session two onwards.


Log book/portfolio of evidence submission

Your course organiser will offer you a revised deadline to submit your log book/portfolio of evidence.


Assessment Attendance

Your course organiser will offer you an opportunity to attend the next available assessment day.

Theory Course Assessment

Your course organiser will offer you an opportunity to attend an alternate theory assessment date.


CPD Course – Fit for Practice Assessment

Your course organiser will either overturn the original NYC decision or provide full details to enable you to attend the next available course.


What will happen if my EC claim is not upheld?

If your extenuating circumstance is not upheld you will have to either book and pay for a new course or transfer to a new course for a fee, as outlined in the course transfer section.

Log book / portfolio of evidence submission

If you were unable to submit your log book/portfolio of evidence within the required timeframe, your course organiser will liaise with you regarding a suitable revised submission date.

• Fee - £20.00


Assessment Attendance 

If you missed your practical assessment, you will be charged a re-assessment fee specific to the level of course.

• UKCC Level 1 - £80.00

• UKCC Level 2 - £105.00

• Level 3 Technical Assessment - £40.00

• Level 4 - £70.00

• Level 5 - £70.00


Theory Course Assessment 

If you missed your theory assessment, you will be charged a re-assessment fee per paper:

• Fee - £10.00


CPD Course – Fit for Practice Assessment

You will be deemed NYC during your Fit for Practice sign-off, you will be required to register and pay to attend another course.


What if I don’t agree with the EC decision?

You must appeal within 14 working days of receiving the disputed EC decision.  You should explain why you want to appeal and include copies of any related documents or e-mails. Appeals should be sent to

Course Transfers
A transfer is when an individual has booked onto a course and is no longer able to attend, or has missed one of the sessions, but they do not meet the requirements necessary for an extenuating circumstance. In this instance an individual may transfer to a new course, where availability allows this. Where the learner has missed a session they must submit this request before the start of the next session of the course, i.e. if the learner misses session 2, they must request a transfer within 7 days of the missed session. Failure to do so will result in the learner having to book onto and pay for a new course.

The fees for a transfer for both scenarios above are outlined below:

UKCC Level 1 - £100

UKCC Level 2 - £125

Level 3 Coaching Theory - £100

Level 3 Technical Module - £40

Level 4 and 5 – N/A


Once deemed Fit for Practice by the course tutor, you will be qualified to develop movements and skills from the syllabus (link below) with preschool children.

You are advised there are skills which you may be qualified to teach in other gymnastics disciplines which are not appropriate for preschool children. These skills can be found in the Prohibited Skills List in the link below. Any coach practising skills which are included in the prohibited skills list, supplied as part of the course syllabus, with preschool participants will be deemed to be operating outside their accredited syllabus. As a consequence of this, the skill would not be deemed to be a recognised activity within a recognised environment and any insurance cover would be rendered void.

Preschool Discipline Specific Syllabus

Visit the Preschool CPD Course page here.